Organize a meeting

1. Propose a meeting using our mailing list, thread Meeting. 
2. If your proposition gets traction set up a Doodle pool and invite participants. 
3. Once a date is established put it on our calendar and invite participants. 
4. Set up a meeting agenda on the meeting page, using the meeting agenda template. 
5. Send another general mail to announce the meeting, use TimeAndData to calculate time around the world. Include a link to the agenda, normally to the meeting page, before the meeting to let other members contribute to it and to prepare themselves.   
6. You can also announce the meeting on our Recent Announcements page, if you consider that it is of general interest.  

Webmeeting tools

We can use Google Hangout for discussions, to broadcast live and to record the meeting. See how to broadcast and record Google Hangouts. 

Sometimes we get different requests from non-affiliated individuals. There is a document containing templates of polished answers for these requests.  

• Request to edit a document
• Requests to become a member (add answer template)
• Other requests...

You can ALL (members) receive notifications when someone contacts SENSORICA from the Contact Us form

Procedure: 

Open this spreadsheet (members only) 

And go to Tools/Notification rules...  

IMPORTANT! 

Make sure you leave a note in the Action Taken column if you take any action. Use this column for coordination. 

Copy SENSORICA on your message in order to make your communication transparent.    

Be open to constructive criticism from others for your communication style. This is how we get better at it and/or find our proper place within this community.  

You can also constructively criticize this very approach (use SENSORICA mailing list) and propose other communications approaches (use the Suggestion page).  

Add new project

Open the help doc   (edit this doc document)

Add new activity cluster

There is a template for an activity cluster. When you create a new project page choose the Activity cluster page template from the template list. 

To see the list of templates go to Manage site/Page templates. You can edit/modify templates from there. 

You'll find additional on the Activity cluster template. 

If you have a tool or an instrument you want to share with the community please include it into our spreadsheets. Ex. List of electronic tools. Please feel in all the information for every instrument and tool you want to share.  

If you need some tool you can always see if there is something available before you buy it. Look for it in our lists, see who's the member, where the tool is at this moment, if and when it will be available, and other conditions. Don't forget to update the "Current location of the instrument" and the "Next date available" fields associated with the tool in case you borrow it. 

Log Contribution 

Contribution in time

New system

Go to the Work page. 

• If you are trying to record the the time you take to produce a resource (can be a design, a prototype, a component, etc.) use the Log resource production button. You need to create a process and to associate it to a project. 
• Some activities are not directly related to resource production, like office work, meeting, etc. Use the Log non-production time button for this.  

Old system (will be closed soon!!)

Go to Log your contribution page (members only!) and complete the Contributions in time form. Detail your contribution and provide a short description of activities performed. Also, if you were not alone mark the name of other members for future reference. If this contribution reacquires a report write the document, place it in the database and provide a link. Have in mind that other members need to evaluate your work later. 

Financial contribution

Go to Log your contribution page (members only!) and complete the Financial contributions form. Scan the bill, name it bill - your_ name+small description and place it in the SENSORICA/BILLS folder. 

Go to Log your contribution page (members only!) and complete the Material contributions form. Take a picture, name it materials - your _name+short description and place it in SENSORICA/BILLS/Pictures for material contributions folder. Link to this picture in the form. 

Samples to process