Procedures



Projects

Create, fund, grow, steward projects

Coordination

...

Community admin

Facilitate, coordinate, organize, process, ...

New affiliates

How to subscribe a new affiliates doc

Todos list for the new affiliate (email this list to the new affiliate after subscription)


Answers to requests

Sometimes we get different requests from non-affiliated individuals. There is a document containing templates of polished answers for these requests.


Answering to public/general inquiry coming from our Contact us page

If you are an affiliate of this OVN you can subscribe to receive notifications when someone contacts us using the Contact Us form. Open this spreadsheet and go to Tools/Notification rules...

IMPORTANT: Make sure you leave a note in the Action Taken column (used for coordination) if you take any action. Not doing so is bad, you might lose your reputation if you take unilateral action on requests to the network.

Copy Sensorica on your message in order to make your communication transparent.

Be open to constructive criticism from others for your communication style. This is how we get better at it and/or find our proper place within this community.

You can also constructively criticize this very approach (use the main mailing list) and propose other communications approaches.


New contacts/partners

If you met someone who wants to become a partner, to collaborate on a given project, you can enter the info in this form. Open the spreadsheet containing all contacts/partners (affiliates only).

A partner would be someone who is interested in collaboration but not to become an affiliate of the OVN.

IMPORTANT: Respect the degree of affiliation! In you want to contact a partner is is always good to go through the affiliate who has a direct/personal relationship with this partner. All this info must be already contained in the form/spreadsheet. Not doing so is bad, you might lose your reputation if you jump over those who maintain sensitive relations.


Organize an event

Meetings, workparties, hackathons, presentations, etc.

Our best advice, based on our collective experience, on how to organize events. Open procedure document. See also governance for public communications.


Outreach

Open Best practice document for outreach


Video recordings

There is a how to for videos, and for Sensorica TV

Resource use and management

Use of the Sensorica lab

Lab page. Join the lab. Open lab rules.

Samples to process

How to process samples from customers and/or partners. Open document.


Shipping and receiving packages

Clearing Customs UPS / FedEX


Manufacturing

Manufacturing process design: Open document (please help improve it!)


Share/borrow tools and instruments within SENSORICA

If you have a tool or an instrument you want to share with the community please include it into our spreadsheets. Ex. List of electronic tools. Please feel in all the information for every instrument and tool you want to share.

If you need some tool you can always see if there is something available before you buy it. Look for it in our lists, see who's the affiliate, where the tool is at this moment, if and when it will be available, and other conditions. Don't forget to update the "Current location of the instrument" and the "Next date available" fields associated with the tool in case you borrow it. You can see the rules related to the use and sharing of materials here.

Log Contribution

Please read the definition of a contribution first.


Time-based contributions

See Tutorials for how to log into SENSORICA's NRP-VAS

See video tutorial.


Financial/Purchase contribution

You need to have a poof for the contribution (a bill).

  • If you have a paper bill, put your name on it, scan it and name the file bill - your_ name+small description, and place this file the SENSORICA/BILLS folder.
  • If the bill is virtual, make sure you have it in pdf, name the pdf file bill - your_ name+small description, and place this file the SENSORICA/BILLS folder.

Large contributions to a project or to the network

Open governance and procedure doc


Material contribution

Go HERE

NOTE: Take a picture, name it materials - your _name+short description and place it in SENSORICA/BILLS/Pictures for material contributions folder. Link to this picture in the form.

Governance

Go to Governance page.

Propose and implement new rules, use this template.

Digital environment

Sourcing or Funding

NOTE: all funding initiatives must be registered in the Legit registry!

Open grant writing methodology doc

Insert Other

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